Teacher User Guide

Welcome to the Learvana EMS Teacher User Guide! This comprehensive guide will help you make the most of the platform's features to manage your classes, track student progress, and communicate effectively.

Teacher Dashboard

Your dashboard is the central hub where you can see an overview of all your classes, upcoming assignments, and recent activity.

Dashboard Features

Managing Your Classes

The Classes section is where you'll spend most of your time. Here you can view student rosters, post assignments, record grades, and more.

Viewing Your Classes

1. Click Classes in the left sidebar
2. You'll see a list of all classes you teach
3. Click on any class to view its details

Class Details Page

Each class details page includes:

• Roster Tab: View enrolled students and their information
• Assignments Tab: Create and manage assignments
• Gradebook Tab: View and enter grades
• Attendance Tab: Take daily attendance
• Analytics Tab: View class performance metrics

Student Management

Viewing Student Roster

1. Navigate to your class
2. Click the Roster tab
3. View all enrolled students with their contact information and enrollment status

Managing Enrollment

To add or remove students from your class:

1. Go to your class details page
2. Click the blue user group icon button (shows multiple person silhouettes)
3. In the modal, you'll see two lists:
   • Available Students: Students not yet enrolled
   • Enrolled Students: Currently in your class
4. Check boxes next to students to enroll/unenroll them
5. Click Save or Enroll to confirm

Viewing Student Details

Click on any student's name to view:

• Contact information
• Enrollment history
• Grades across all classes
• Attendance record
• Assignment submissions

Taking Attendance

Regular attendance tracking is essential for student success and school compliance. Learvana EMS makes it quick and easy.

How to Take Attendance

Attendance Status Options

• Present: Student attended class
• Absent: Student did not attend (unexcused)
• Tardy: Student arrived late
• Excused: Student absent with valid excuse

Viewing Attendance History

To view past attendance records:

1. Go to the Attendance tab
2. Use the date picker to select a different date
3. Or click "View History" to see a calendar view of all attendance

Creating & Managing Assignments

Assignments are a core feature of Learvana EMS. You can create various types of assignments, track submissions, and provide feedback.

Creating a New Assignment

1. Navigate to your class
2. Click the Assignments tab
3. Click Create Assignment button
4. Fill in the assignment details:
   • Title: Name of the assignment
   • Description: Instructions and details
   • Assignment Type: Homework, Quiz, Test, Project, etc.
   • Due Date: When it's due
   • Points Possible: Maximum score
   • Category: How it's weighted in the gradebook
5. Click Create Assignment

Assignment Types

Reviewing Submissions

1. Go to the assignment you want to review
2. Click View Submissions
3. You'll see a list of all students and their submission status
4. Click on a student to view their submission
5. Provide feedback and enter a grade
6. Click Save

Using the Gradebook

The gradebook is your central location for managing all student grades. It automatically calculates averages and updates as you enter scores.

Accessing the Gradebook

1. Navigate to your class
2. Click the Gradebook tab
3. You'll see a spreadsheet-style view with students as rows and assignments as columns

Entering Grades

1. Click on any cell in the gradebook
2. Enter the student's score
3. Press Enter to save
4. The system automatically calculates the percentage and updates the student's average

Grade Entry Options

• Numeric: Enter points (e.g., 85 out of 100)
• Percentage: Automatically calculated
• Letter Grade: A, B, C, D, F (based on your school's scale)
• Missing: Mark as missing work
• Excused: Excuse the student from the assignment

Grade Categories & Weighting

Organize your gradebook with categories:

• Homework: 20%
• Quizzes: 20%
• Tests: 40%
• Projects: 20%

Exporting Grades

To export gradebook data:

1. Click Export in the gradebook toolbar
2. Choose format: CSV or PDF
3. Select date range
4. Click Download

Messaging Students & Parents

Learvana EMS includes a built-in messaging system for communicating with students, parents, and colleagues.

Sending a Message

1. Click Messages in the sidebar
2. Click New Message
3. Select recipients (students, parents, or staff)
4. Enter your subject and message
5. Click Send

Message Types

Quick Message Templates

Save time with pre-written templates for common messages:

• Missing assignment reminders
• Grade updates
• Attendance concerns
• Positive feedback
• Parent-teacher conference requests

Reports & Analytics

Learvana EMS provides powerful analytics to help you understand class performance and identify students who need support.

Available Reports

Generating a Report

1. Click Reports in the sidebar
2. Choose the type of report you want
3. Select parameters (date range, class, students)
4. Click Generate Report
5. View online or export as PDF

Best Practices & Tips

Daily Routine

1. Morning: Check your dashboard for the day's schedule and any urgent messages
2. During Class: Take attendance at the start of each period
3. After Class: Review and grade recent submissions
4. End of Day: Respond to messages and plan tomorrow's lessons

Weekly Tasks

• Review gradebook and identify students falling behind
• Create and publish next week's assignments
• Generate and review class performance reports
• Send weekly updates to parents (optional)

Time-Saving Tips

Getting Help

If you need assistance:

• Check the Documentation for detailed guides
• Contact your school's EMS administrator
• Email support at support@learvana.com
• Join teacher community forums (if available)